Foxski76

Your presence status lets your coworkers know if you're at your desk and available for communication. Your presence status can be set in Outlook Online (Outlook in your web browser) or in Teams, but both locations will automatically change your status if you are away from your desk for a period of time or if you have a meeting scheduled in your calendar.

To see which type of Outlook email account you have, open Outlook, select File Account Settings Account Settings, and then look in the Type column. If you're using a Microsoft Exchange account, go to Send automatic out of office replies from Outlook and follow the steps under “Set up an automatic reply.”. If you're using an IMAP or POP3 account, such as a Yahoo or Google Gmail account, go to Use rules to create an out of office message.

You can also set your status manually. The status key is as follows:

• Available: Indicates you are at your desk and available for contact
• Busy: Indicates you are at your desk but busy working
• Do not Disturb: Silences all notifications so no calls or messages from other users will come through
• Away: Indicates you are not at your desk

To change your status in Outlook Online (Outlook in your web browser):

1. Click on your profile icon in the upper right-hand corner of your screen.
2. Click on the status drop down menu below your email address. Note: You can also remove your status by clicking 'Sign out of IM'.
3. Select your current availability.

• An out of office message is an automated reply to email that lets people who try to reach you know that you’ll be away. While the message itself can contain anything - who to contact in your.
• If you’re using the web version of Outlook, you can set up out of office replies by going to Settings View all Outlook settings Mail Automatic replies. Then turn on automatic replies, write your message, and click Save. Go to your Outlook page.
• How to set up an email auto-reply with Outlook software for an Exchange account 1. Open the Outlook desktop app. On your PC or Mac, launch the Outlook software to access your Exchange email account. Click “File,” and then click “Info.” Once you have the Outlook app open on your computer, click the File button in the top left.

How To Add Away Message In Outlook App

To change your status in Teams (web browser or desktop application):

1. Click on your profile icon in the upper right-hand corner of your screen.
2. Click on the status drop down menu below your name.
3. Select your current availability.

To change your status in the Teams mobile application (Android/iOS):

1. Select the three horizontal lines in the top left corner of the application.
2. Click on your current status, then select the status that reflects your current availability.

• You can set the out of office reply feature in Microsoft Outlook when you'll be away from your email and want to alert people to your absence.
• Outlook allows you to write a custom out of office message in addition to other reply settings.
• You can set the out of office feature through your Outlook settings under 'Automatic Replies.'

If you use Microsoft Outlook for work on your computer or even the mobile app but are going to be out of the office for some time, setting up automatic email replies is an option. These allow you to notify people who try to contact you when, why, and even for how long you'll be out.

If you want to make it easier on those emailing you to know communication will be delayed and who to contact while you're away, setting up automatic replies is the way to go. Automated responses will remain on until the end of your specified 'out of office' period. If you chose not to determine a period, automatic replies would be on indefinitely until you turn them off.

Here's how to set up your out of office reply in Outlook.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $358.99 at Staples)

How to set an out of office reply in Outlook

1. Click on the gear icon located in the upper right corner of your Outlook inbox.

Video: This is how Ransomware works (WBIR-TV Knoxville)

2. Select 'View all Outlook settings.'

3. Choose 'Automatic replies.'

4. Click on the black and white slider next to 'Turn on automatic replies.'

Vacation Rule In Outlook 365

5. Select the boxes next to the settings you want to enable for your automatic replies.

How To Add Away Message In Outlook

6. Type an 'out of office' message of your choice.

7. Click 'Save.'

Related coverage from Tech Reference: